Accounting Clerk

Accounting Clerk

Location: Sudbury, ON

Position Type: Full-Time, Permanent

Salary: $50,000 – $55,000

Are you a detail-oriented accounting professional with a passion for payroll and collections? Join leading provider of quality doors and services, as an Accounting Clerk in Sudbury, ON. Reporting to the Controller, this role plays a vital part in our finance team, ensuring accurate payroll processing, efficient collections, and seamless financial operations.

Key Responsibilities
Payroll

• Coordinate bi-weekly time entry for all staff (Office and Service) across multiple locations, ensuring accurate and timely data entry from daily/weekly timecards.
• Prepare and issue pay stubs for management review and staff distribution.
• Maintain employee records in the system, including adding, removing, and updating employee information.
• Assist with onboarding new employees into the payroll system.
• Prepare and distribute ROEs as required.
• Support the Finance team with payroll-related tasks, such as preparing Union Dues, DPSP/RSP contributions, source deductions, EHT, and year-end T4 filings.

Accounts Receivable (Collections)

• Manage and maintain automatic payment notifications for customers with aged receivables.
• Prepare and issue accurate invoices based on purchase orders or quotes, ensuring all terms, conditions, and supporting documentation are included.
• Respond to customer inquiries regarding invoices, resolve discrepancies, and address overdue accounts as needed.
• Assist in creating standard and ad hoc A/R reports for management and staff.

Job Costing

• Create and organize job files in the shared drive and system, ensuring proper numbering and setup based on checklists provided by Estimating and Sales teams.
• Update and maintain job statuses promptly.
• Maintain and modify active job tracking sheets weekly for management review.

Accounts Payable

• Assist with keying vendor bills into the system and processing payments as needed.
• Respond to vendor inquiries, including reviewing account statements and resolving payment discrepancies.

Credit Card Reconciliations

• Oversee the reconciliation process for corporate credit cards and fuel accounts monthly.
• Distribute statements to cardholders for reconciliation, collect completed reconciliations and receipts, and ensure accurate entry into the G/L.
• Prepare reports on cardholder activity for management and follow up on missing or incomplete submissions.

What We’re Looking For

• Proven experience in payroll, accounts receivable, and general accounting tasks.
• Strong proficiency with accounting software and Microsoft Office Suite (particularly Excel).
• Exceptional attention to detail and organizational skills.
• Strong communication skills, with the ability to interact effectively with internal teams, vendors, and customers.
• A proactive attitude, with the ability to prioritize and manage multiple tasks.
• Knowledge of unionized environments and payroll regulations is an asset.

How to Apply

If you’re ready to bring your accounting expertise to a dynamic and growing organization, we want to hear from you!

Send Sarika Agrawal an email at [email protected] with you resume to be considered. We are interviewing this week and next!

#ONDT

• Job ID / No. du Poste: 38799
• Open Positions / Postes Ouverts: 1