Executive Assistant (Contract)
Location: Downtown Montreal
Department: Administrative & Operational Support
Reports to: Executive Leadership
Type: 3-month contract, with potential for extension
Work Mode: Hybrid (flexible mix of remote and in-office work)
About the Role We're seeking a highly organized, resourceful, and proactive Executive Assistant to be an integral part of our executive leadership support team. This critical position is all about ensuring the seamless execution of executive-level activities through top-tier administrative and logistical assistance. We're looking for someone who excels at managing multiple priorities in a fast-paced environment, always demonstrating the highest level of discretion and professionalism. This is a 3-month contract opportunity with the potential for extension, offering the flexibility of a hybrid work model.
What You'll Do
- Empower Executive Operations
- Master executive calendars, expertly scheduling meetings, appointments, and travel.
- Craft and refine reports, presentations, and internal documents.
- Prepare and manage professional correspondence, from emails to memos.
- Handle sensitive and confidential information with absolute discretion.
- Serve as the key point of contact between executives and various stakeholders.
- Facilitate Meetings & Events
- Orchestrate successful meetings: developing agendas, capturing minutes, and ensuring follow-through on action items.
- Lend support to the planning and logistics for a variety of events, including conferences, executive retreats, and corporate gatherings.
Who You Are
- You have a proven track record as an Executive Assistant or in a similar senior administrative support capacity.
- Your organizational and time-management skills are exceptional.
- You're adept at drafting, writing, and reviewing documents with precision.
- You possess strong written and verbal communication skills in both English and French.
- You're proficient with Microsoft 365 Suite and other standard office software.
- You thrive both independently and as part of a collaborative team.
Your Strengths
- Unwavering professionalism, tact, and discretion.
- Sharp problem-solving abilities and a keen eye for detail.
- The ability to navigate shifting priorities and adapt seamlessly to dynamic situations.
- A proactive approach, always ready to take initiative.
Apply today!
#QPQC
Contract Info / Information sur le contrat
- Job ID / No. du Poste: 47939277
- Open Positions / Postes Ouverts: 1
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