Office Administrator

Office Administrator

Location: Newport Beach, CA

Employment Type: Full-Time, Non-Exempt

Position Overview

The Office Administrator is responsible for ensuring the smooth and efficient operation of daily administrative functions. This role includes managing office logistics, coordinating meetings, maintaining office supplies, and acting as a point of contact for visitors, vendors, and internal teams. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Serve as the first point of contact for guests, ensuring a professional and welcoming office environment.
• Manage phone calls, emails, and office intercom communications, directing inquiries as needed.
• Oversee incoming and outgoing mail, packages, and deliveries.
• Coordinate with vendors for office supplies, equipment, and facility management services.
• Ensure vendor services such as janitorial and maintenance are executed properly.
• Report and address general office maintenance needs, including HVAC, lighting, and equipment repairs.
• Assist internal teams with administrative support, including document preparation and special projects.

Qualifications

• Bachelor’s degree or equivalent experience; additional certification in office administration is a plus.
• Minimum of 2-3 years of experience in an administrative or office support role preferred.
• Strong communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Friendly, professional demeanor with excellent customer service skills.

Benefits & Perks

• Employer-subsidized health, dental, and vision insurance.
• Company-paid life insurance and short-term disability coverage.
• Options for additional life insurance, long-term disability, and flexible spending accounts.
• Health savings account with employer contribution.
• Flexible (unlimited) paid time off.
• Paid parental leave.
• 11 paid holidays.
• 401(k) plan with company match.

This role offers an opportunity to work in a dynamic environment with opportunities for professional growth. Compensation is based on experience, education, and skillset.

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• Job ID / No. du Poste: 38977
• Open Positions / Postes Ouverts: 1