Confidential – Executive Assistant

Job Title: Executive Assistant

Location: Brampton, Ontario

Employment Type: Full-Time, Permanent

Industry: Manufacturing

About the Role:

We are seeking a highly organized and proactive Executive Assistant to support 2 C-level executives of a leading manufacturing company in Canada. This is a full-time, permanent position where you will play a critical role in the daily operations of the executive team. The ideal candidate will be accustomed to working in a fast-paced, dynamic environment and will have prior experience in the manufacturing industry.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to 2 C-level executives, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Act as the main point of contact for both executives, handling phone calls, emails, and other correspondence with professionalism.
• Document Preparation: Prepare, edit, and proofread reports, presentations, and other documents for internal and external stakeholders.
• Meeting Coordination: Organize meetings, prepare agendas, and take minutes. Ensure follow-up on action items and deliverables.
• Project Management: Assist in managing special projects and deadlines across various departments, ensuring seamless execution.
• Office Management: Oversee office operations, including ordering supplies and coordinating with other departments to ensure smooth functioning.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Proven experience working in the manufacturing industry is a must.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, with an ability to interact with senior executives and key stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a strong aptitude for learning new software tools.
• Ability to work independently and as part of a team, displaying initiative and strong attention to detail.
• Discretion and integrity in handling confidential information.
• Must be available to work on-site Monday to Friday in Brampton, Ontario.

What We Offer:

• Competitive salary based on experience.
• A dynamic, collaborative work environment.
• Opportunity to work directly with C-level executives in a fast-growing company.

If you’re a highly organized individual with a strong background in manufacturing and executive support, we’d love to hear from you. Apply today to join our team! Please send your resume to Ja Maralit – [email protected]

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• Job ID / No. du Poste: 38946
• Open Positions / Postes Ouverts: 1