Job Description

Receptionist/Administrative Assistant

Our client offers their employees an excellent working environment, almost a non-stressful environment. They are searching for a Receptionist with some Administrative Assistant responsibilities.

Responsibilities:

  • Manage Phone Switchboard
  • Kitchen maintenance
    • Load/Empty Dishwasher each day
    • Set up Coffee Machine & Milk
    • Ensure Kitchen is in neat and tidy order
  • Assist with production of Reference Guides as needed
  • Assist with Office Lunch events
  • Pitney Bowes: Perform updates & add postage as needed
  • Circulate and coordinate cards for staff birthdays or events
  • Maintain/Update Reception logs/lists:
    • Staff extension list;
    • Emergency contact information list;
    • Emergency evacuation lists and procedures;
    • Reservation of communal laptop or projector
    • Outgoing mail log;
    • USB key inventory log;
    • Visitor log;
    • Birthday list.
  • Maintain Reception Area; to be neat and orderly at all times
  • Manage the email boxes
  • Manage Fax email inbox

OFFICE FACILITATION RESPONSIBILITES

  • Maintain office supply inventory
  • Maintain office supply budget charts
  • Coordinate office facility maintenance (requests and invoices)
  • Maintain office access cards and keys (order new/replacements as needed)
  • Liaise with office facility vendors
  • Negotiate preferred rates and agreements
  • Coordinate maintenance as needed
  • Coordinate courier services and mass mailings
  • Send announcements to Staff (building activities and maintenance updates)
  • Order Staff business cards
  • Perform other related duties as required

Skills and Abilities:

  • Pro-active, collegial, tactful, diplomatic and discreet in all dealings
  • Establish and maintain good relationships with other HQ staff members,
  • Carry out all administrative tasks required effectively, accurately and in a timely manner
  • Excellent written and spoken English skills(French an asset)
  • Ability to communicate in a welcoming, effective and dynamic manner, so as to improve all relationships. (French an asset)
  • Organizational Skills
  • Computer Skills (MS Office)

Send your resume to danie@fuzehr.com