Job Description

Fuze HR is currently seeking an Executive Secretary to work for a long-standing company specialized in the food industry.

The Executive Secretary will provide administrative support to the senior management team. Some of the responsibilities include: preparing quarterly and/or annual reports for the Board of Directors and various corporate meetings, ensuring all aspects of the executive area are in order, sorting through correspondences, welcoming visitors, and performing ad-hoc tasks. The ideal candidate has a professional approach, minimum 10 years’ experience as an executive assistant/secretary and has worked with C-Suite Executives within a corporate setting.

This person must be able to work autonomously and under pressure. We are looking for a meticulous, resourceful person who can work in a proactive manner. The person’s ability to be discreet and maintain confidentiality is essential.

Other responsibilities include:

  • Provide administrative support to C-Suite Executives for all day-to-day activities;
  • Plan, coordinate and prepare material (e.g., presentations, reports, etc.) for corporate meetings and communicate with board members;
  • Coordinate the quarterly and annual filing of earnings and press releases;
  • Execute annual report filings via online federal and provincial corporate registries;
  • Maintain confidential files, records, and company minute books;
  • Manage electronic portal for meeting material and document resource center;
  • Coordinate capital investment requests;
  • Manage executive calendars; book domestic and international travel arrangements;
  • Prepare expense reports;
  • And many other tasks.

If you meet the following qualifications and requirements you must apply now:

  • Completed post-secondary education in a relevant field;
  • Minimum 10 years in an executive administrative or secretarial role;
  • Proficient user of Microsoft Office Suite;
  • Bilingual; strong interpersonal skills;
  • Experience with a Publicly traded company;
  • Experience within the Financial sector.

If you are interested in this opportunity and meet the requirements, please apply now!


Contact Details

For more information please contact