Our client is seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to a busy and high achieving CEO. This role demands a seasoned professional with a minimum of 5 years of executive assistant experience. A background in the real estate industry is highly is an asset.

Job Overview:

As the Executive Assistant to the CEO, you will be responsible for managing the CEO’s schedule, providing administrative support, and handling a range of tasks that contribute to the efficient operation of the executive office. This position involves a degree of personal assistant duties, requiring a candidate who is not only organized and efficient but also discreet and adaptable.

Key Responsibilities:

  1. Executive Support:
    • Manage and coordinate the CEO’s calendar, meetings, and appointments.
    • Prepare agendas, attend meetings, and compile accurate minutes.
  2. Communication and Correspondence:
    • Draft and proofread emails, reports, and other documents for the CEO.
    • Act as a primary point of contact for internal and external communication.
  3. Travel Coordination:
    • Arrange and coordinate travel logistics, accommodations, and itineraries.
  4. Personal Assistant Duties:
    • Handle personal tasks for the CEO, including errands and occasional personal appointments.
  5. Document Management:
    • Organize and maintain executive files, ensuring easy accessibility.
  6. Real Estate Industry Support:
    • Leverage experience in the real estate industry to provide specialized support.

Qualifications:

  • 5+ years of proven experience as an Executive Assistant.
  • Experience in the real estate industry is am asset.
  • Possession of a valid driver’s license and access to a vehicle.
  • Strong organizational and time-management skills.
  • Exceptional written and verbal communication skills.
  • Discretion and ability to handle sensitive information.
  • Proactive problem-solving ability and attention to detail.
  • Ability to thrive in a fast-paced and dynamic work environment.

Contract Info / Information sur le contrat
  • Job ID / No. du Poste: 34010
  • Open Positions / Postes Ouverts: 1
Job Overview

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