Executive Assistant

As an Executive Assistant, you will play a crucial role in ensuring the efficient operation and support of this client’s executive team. You will be responsible for managing their schedules, handling administrative tasks, and facilitating seamless communication both internally and externally. This role is initially a 3-month temporary position, with the possibility of becoming a permanent role based on performance. This role requires full time work in the client’s Vancouver office.

Key Responsibilities:

• Provide comprehensive administrative support to three executives, including managing calendars, scheduling meetings, and making travel arrangements.
• Screen and manage phone calls, emails, and correspondence, and handle inquiries with professionalism and confidentiality.
• Prepare and organize documents, reports, presentations, and other materials for meetings and presentations.
• Coordinate and prioritize tasks to ensure that deadlines and commitments are met.
• Assist with project management and follow-up on action items, ensuring that tasks are completed on time.
• Act as a liaison between the executives and other departments, fostering effective communication.
• Assist in the organization of company events, meetings, and conferences, as required.
• Maintain and organize important files, records, and data.
• Handle ad-hoc tasks and projects as directed by the executives.

Qualifications:

• 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting high-level executives.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Discretion and the ability to maintain confidentiality.
• Ability to adapt to changing priorities and work well under pressure.
• Detail-oriented with a proactive and positive attitude.
• A team player with a strong work ethic and a commitment to professionalism.

This position offers $30-$37/hour for the initial contract period, and $65,000-$75,000/year should the candidate be successful in obtaining a permanent offer.

• Job ID / No. du Poste: 33905
• Open Positions / Postes Ouverts: 1