Job Description

Do you have experience in providing administrative support? Are you efficient when it comes to performing clerical tasks? If so, this is the ideal opportunity for you! We are currently looking for an Executive Assistant to work in our clients’ facility.

Reporting directly to the president, the Executive Assistant will be the first point of contact for matters related to the administration. They will be the front line for day to day operations.

Your tasks as an Executive Assistant :

  • Calendar and Day to Day Operational Management
  • Proof reading and contract management
  • Ensure appropriate files are given to the President prior to meetings
  • Weekly meetings with the President to review outstanding work and calendar commitments
  • Coordinate, schedule and confirm travel arrangements
  • Represent the President at meetings in his absence as required
  • Responding to general inquiries and forwarding inquiries to various departments
  • Exceptional time management skills with the ability to multitask and prioritize assignments
  • Excellent communication and interpersonal skills
  • Flexible and adaptive in response to changing needs
  • Ability to perform well under pressure, meet deadlines and complete tasks in a timely manner
  • Detail oriented, producing high quality results
  • Ability to recall information and to maintain confidentiality

Requirements for the Executive Assistant position :

  • 2-5 years of experience in a similar role
  • Someone who takes pride in their work
  • Go getter who is good with multitasking
  • Post Secondary education is an asset
  • Knowledge of Microsoft Suite, Excel, Word
  • Comfortable with expenses
  • Able to handle sensitive information

Don’t miss this opportunity, apply now!