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Job Description

Are you passionate about real estate? Would you like to work for a company that values its employees? If so, this is the ideal opportunity for you! We are currently searching for an Executive Assistant.

Your tasks as an Executive Assistant:

  • Provide administrative support to 4 senior executives including scheduling meetings, arranging conference calls, making reservations and travel arrangements and facilitating any other personal or professional tasks as required
  • Coordinate all meetings by receiving relevant information from multiple parties, contacting appropriate parties to schedule meeting times, booking meeting rooms, preparing all meeting materials and arranging audio-visual equipment, flip charts, refreshments, etc. in order to ensure participants have all the information and materials required for an effective and productive meeting
  • Regularly handle confidential material, information and exercises with discretion
  • Prepare and submit monthly expense reports
  • Draft memos, notices and letters as required
  • Organize and maintain paper filing systems, archives and electronic files.
  • Provide other general administrative support (e.g. filing management, filing, scanning, photocopying, organizing and distribution of marketing efforts)
  • Provide back up support to the front desk (during lunch, vacation or on sick days)
  • Perform other duties as assigned

The required qualifications for the Executive Assistant position:

  • 3+ years of relevant work experience in a similar role within a highly professional environment
  • A high level of personal integrity with a professional image both internally and externally
  • Excellent interpersonal skills, with the ability to deal with colleagues, partners and stakeholders at all levels.
  • Proficient in Microsoft Word, Excel, Outlook and PowerPoint with good typing speed (50+ wpm)
  • Strong organizational and planning skills with prioritizing and multi-tasking abilities to meet time sensitive deadlines
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction;
  • Excellent attention to detail
  • Enjoys a fast pace environment and is highly professional
  • Open and adaptable to providing all types of support to the office and fellow team members as require

Schedule and Salary:

  • Monday to Friday 8AM to 5PM
  • Compensation based on prior experience
  • Health benefits package

Don’t miss this opportunity, apply now!

#OPON

Contact Details

Sarika Agrawal

Recruitment Consultant

905-361-3987 ext.115

[email protected]