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Job Description

Do you have what it takes to manage business related tasks? Do you have excellent organisational skills? If so, we would like to meet you! We are currently looking for a dynamic and professional Executive Assistant to join our clients’ team of professionals located in downtown Toronto.

Your tasks as an Executive Assistant:

  • Provide regular financial reports to the President and VP’s of Operation
  • Provide scheduling support including but not limited to maintaining and managing executive’s calendar, booking travel and planning meetings
  • Assist with preparation for meetings including scheduling, drafting meeting materials and assisting with appropriate follow-up
  • Prepare expense reports for processing and filing
  • Maintain and utilizing filing and retrieval systems; recording meeting discussions
  • Receive and opening executive’s mail, email and filing or responding as needed
  • Act as a liaison among the team(s) to assist in the effective operations of the organization
  • Manage the Presidents external client/partner/events schedule.
  • Assist with annual strategic planning process – logistics as well as preparation of background materials, and synthesizing discussion points and action items into strategic report
  • Assist with preparation of presentations, correspondence and reports
  • Oversee the planning, implementation, execution and evaluation of special projects, as assigned
  • Monitor, manage and improve the efficiency of support services such as Office Management, IT and HR
  • Develop and implement office management systems and procedures
  • Support the office staff with daily administrative needs and supplies
  • Act as liaison with Facilities Management to ensure safe and comfortable work environment
  • Organize staff meetings and team building events to foster a culture of collaboration, respect and fun
  • Act as primary liaison with contractors for IT and telecoms troubleshooting (including basic IT support)
  • Manage larger procurement as required (third-party providers, office equipment, furniture, etc.

Requirements for the Executive Assistant:

  • Bi-Lingual and fluent in both English and French
  • Excellent communication skills
  • Smart and Professional appearance
  • Willing to Travel
  • Well connected in the Insurance Industry
  • Proficiency in MS Office applications (Word, Excel, Outlook)

Don’t miss this opportunity, Apply now!