fbpx

Job Description

Our client, a giant in the telecommunications industry is currently looking for an executive assistant to join their growing team and provide full administrative duties to the company.

Tasks:

  • Manage the calendar and itinerary; including the planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients
  • Manage general correspondence on behalf of the executives, through processing incoming calls, mail and taking appropriate action and escalation with minimal supervision
  • Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, excel, word documents, etc.)
  • Provide administrative support for the team as required
  • Processes confidential transactions; demonstrated ability to maintain the strictest confidentiality
  • Developing and implementing process improvements to maximize departmental efficiency
  • Managing expenses; including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices
  • Maintenance of a master filing system and being able to process confidential transactions in an efficient and expedited manner.
  • Responsible for space planning, desk coordination, managing and provisioning office supplies for the business unit.
  • Liaises with building personnel to ensure timely work orders, and issues are managed
  • Works with vendors, internal partners to ensure approvals are secured and processed efficiently
  • Works closely with the executive/administrative assistants supporting executives of the BRSB team
  • Coordinate team events (i.e. Team off-sites, Galas and events)
  • Managing special projects and additional support through the coordination of personnel related issues

Requirements:

  • Professionalism and exhibiting good judgment in representing the office of the executive
  • Strong interpersonal skills and excellent written and verbal communication skills
  • The ability to draw insights and provide recommendations
  • Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work
  • Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity
  • Process oriented mindset, with the ability to work independently and within a team
  • Demonstrated ability for team work, working under pressure and respecting deadlines
  • Display strong initiative and anticipate the needs of a busy executive and team
  • Must have a strong working knowledge of MS Office Tools
  • General understanding of basic financial concepts and tools, including knowledge of the corporate accounting methods for processing expenses, credits, revenues, and capital investments
  • Understand key components of human resources administration and how to use the information / data of the management systems and tools required to do the job (SAP HR, Ariba, Career Zone)
  • General understanding of the BCE corporate structure, strategies, products and services
  • Willingness to work periodically beyond typical business hours
  • Post secondary formal training + administrative experience
  • Experience supporting multiple stakeholders at an executive level is an asset

Don’t miss this opportunity, apply now!

Contact Details

Serious inquiries contact Kritika Adams @ 905 361 3987 x120