Administrative Assistant

Job Title: Administrative Assistant

Contract Type: 3-month contract (possible extension)

Location: Concord, ON

Parking: Free On-Site Parking

Start Date: ASAP

Compensation:

• $19 per hour
• Day Shift (Monday to Friday)
  • 7:00 AM to 3:30 PM or 8:00 AM to 4:30 PM (exact hours to be finalized)

Responsibilities:

• Greet visitors, issue visitor passes, connect them with their point of contact, and ensure proper sign-in/sign-out procedures.
• Answer phone calls, redirect to appropriate extensions, and take messages as needed.
• Receive and distribute mail and parcels.
• Unbox and organize office supplies in the Stationary Cabinet/Supply Shelf.
• Assist with customer order entry when required.
• Generate production documentation, including work orders and barcode labels.
• Reconcile production runs in the Lot Tracking Database, input Material Utilization data, and report discrepancies to the PCL Team.
• Verify and reconcile automotive shipments.
• Close completed jobs in the ERP system.
• Audit active job cards and archive completed ones weekly, maintaining accurate records.

Qualifications:

• Minimum 1 year of office administration experience, ideally in a manufacturing environment.
• Strong background in business administration.
• Excellent written and verbal communication skills.
• Strong interpersonal skills for building and maintaining relationships.
• Effective problem-solving and decision-making abilities.
• Ability to manage multiple tasks and adjust to changing priorities.
• Professional attitude and attention to detail.
• Proficient in MS Office, Word, Excel, Google Sheets, and ERP systems. Computer literacy is essential for this role.

#ONDT

• Job ID / No. du Poste: 37647
• Open Positions / Postes Ouverts: 1