Project Coordinator – Highrise Sales Administration

Our client is looking for a Project Coordinator to join their High-Rise Sales Administration team!

Job Description:

• Provide support to the Director of Sales Administration and Décor.
• Maintain and update purchasers’ information, including contact details and solicitor information.
• Process amendments and other documents, following up with purchasers.
• Record and track accepted offers.
• Distribute executed paperwork to purchasers.
• Upload approved sales agreements to the company’s drive.
• Ensure proper filing of all purchase agreements, related documents, and co-operating broker agreements.
• Maintain accurate and up-to-date files of all sales and décor paperwork.
• Update information in the homeowner portal.
• Follow up on outstanding paperwork and handle purchaser inquiries.
• Serve as the main point of contact between purchasers and the head office, escalating concerns as needed.
• Prepare and organize paperwork for new and ongoing projects.
• Attend sales administration status meetings and provide updates.
• Coordinate and send congratulatory letters to purchasers.
• Handle registered mail and email distribution, including closing date extensions and other sales-related correspondence.
• Ensure all letters to purchasers are uploaded to the homeowner portal.
• Complete Tarion enrollment forms and maintain registration with Tarion.
• Distribute CCPs (Construction Completion Packages) to the site for purchasers prior to closing.
• Coordinate with construction team for purchasers’ upgrade programs.
• Assist the Décor Manager as assigned.
• Populate software with Interactive Abode data.

Work Experience:

• Administrative background in a fast-paced client-driven environment.
• Experience completing at least one project cycle.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• Experience with Avesdo, Newstar, and Interactive Abode is preferred.
• Experience working in a Design Studio is preferred.
• “Whatever it takes” attitude and execution.

#ONDT

• Job ID / No. du Poste: 31301
• Open Positions / Postes Ouverts: 1