Our client is looking for a Project Coordinator to join their High-Rise Sales Administration team!

Job Description:

  • Provide support to the Director of Sales Administration and Décor.
  • Maintain and update purchasers’ information, including contact details and solicitor information.
  • Process amendments and other documents, following up with purchasers.
  • Record and track accepted offers.
  • Distribute executed paperwork to purchasers.
  • Upload approved sales agreements to the company’s drive.
  • Ensure proper filing of all purchase agreements, related documents, and co-operating broker agreements.
  • Maintain accurate and up-to-date files of all sales and décor paperwork.
  • Update information in the homeowner portal.
  • Follow up on outstanding paperwork and handle purchaser inquiries.
  • Serve as the main point of contact between purchasers and the head office, escalating concerns as needed.
  • Prepare and organize paperwork for new and ongoing projects.
  • Attend sales administration status meetings and provide updates.
  • Coordinate and send congratulatory letters to purchasers.
  • Handle registered mail and email distribution, including closing date extensions and other sales-related correspondence.
  • Ensure all letters to purchasers are uploaded to the homeowner portal.
  • Complete Tarion enrollment forms and maintain registration with Tarion.
  • Distribute CCPs (Construction Completion Packages) to the site for purchasers prior to closing.
  • Coordinate with construction team for purchasers’ upgrade programs.
  • Assist the Décor Manager as assigned.
  • Populate software with Interactive Abode data.

Work Experience:

  • Administrative background in a fast-paced client-driven environment.
  • Experience completing at least one project cycle.
  • Proficiency in Microsoft Office Suite.
  • Strong interpersonal skills.
  • Experience with Avesdo, Newstar, and Interactive Abode is preferred.
  • Experience working in a Design Studio is preferred.
  • “Whatever it takes” attitude and execution.


Contract Info / Information sur le contrat
  • Job ID / No. du Poste: 31301
  • Open Positions / Postes Ouverts: 1
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