Role: Logistics Coordinator

Status: Permanent

Location: Montreal, QC

Reefer Containers

  • Prioritize orders according to shipment details and contract deadlines
  • Check with supplier to ensure product is available to ship within contract period
  • Confirm Quality approval with relevant department
  • Confirm shipment schedule with customer, and required ETA
  • Make the appropriate booking with steamship line or Freight Forwarder.
  • If required, arrange advance payment to ensure no delay in shipment
  • Prepare L/C’s applications in communication with the accounting dept. Advise supplier.
  • Send shipping instructions to supplier
  • Send pick up instructions to trucker if required
  • Send booking details to supplier
  • Send shipping schedule to customers and update ERP & Excel
  • Communicate any delays with trader, customer, and supplier then re-issue shipping schedule to confirm acceptance by customer. Update ERP
  • Ensure Label from packer is approved as per the customer’s requirements, and that they are placed in the correct location on the carton.
  • Request shipping details and customs documents from supplier / steamship line and enter in ERP
  • Obtain the loading pictures from suppliers on all shipments and provide to customers upon request.
  • Send shipping advice to customers
  • If cross-border, locate missing forms for customs to clearance
  • Create CCI and Import Declaration for Canadian imports
  • Arrange customs clearance of trailer by sending required documents to broker ( invoice, certificate of origin, CCI & Import Dec for Canada etc)
  • Receive notification for product delivery and update status
  • Confirm with client that shipment was received in good order
  • Chase all missing invoices at month end

Documentation and invoicing

  • Send B/L instructions
  • Check and ensure all Customs clearance documents are received and correct
  • Send instructions to transport company for delivery
  • Check for vessel arrival, container discharge, container release and follow up with the transport company for delivery.
  • Receive notification for product delivery and update status in ERP.
  • Generate invoices based on shipment status to ensure details are correct
  • Send original documents and invoice to customer, and record waybill # in order if applicable


  • Food industry experience an Asset
  • Experience importing products for their Employer company preferred over Forwarding or Ocean carrier experience
  • Fluency in English
  • Fluency in Excel and Power BI skills an asset

Contact: Yibram Palacios

[email protected]


Contract Info / Information sur le contrat
  • Job ID / No. du Poste: 28846
  • Open Positions / Postes Ouverts: 1
Aperçu du travail

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