Executive Assistant

Our client is seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to a busy and high achieving CEO. This role demands a seasoned professional with a minimum of 5 years of executive assistant experience. A background in the real estate industry is highly is an asset.

Job Overview:

As the Executive Assistant to the CEO, you will be responsible for managing the CEO’s schedule, providing administrative support, and handling a range of tasks that contribute to the efficient operation of the executive office. This position involves a degree of personal assistant duties, requiring a candidate who is not only organized and efficient but also discreet and adaptable.

Key Responsibilities:

1. Executive Support:
   • Manage and coordinate the CEO’s calendar, meetings, and appointments.
   • Prepare agendas, attend meetings, and compile accurate minutes.
2. Communication and Correspondence:
   • Draft and proofread emails, reports, and other documents for the CEO.
   • Act as a primary point of contact for internal and external communication.
3. Travel Coordination:
   • Arrange and coordinate travel logistics, accommodations, and itineraries.
4. Personal Assistant Duties:
   • Handle personal tasks for the CEO, including errands and occasional personal appointments.
5. Document Management:
   • Organize and maintain executive files, ensuring easy accessibility.
6. Real Estate Industry Support:
   • Leverage experience in the real estate industry to provide specialized support.

Qualifications:

• 5+ years of proven experience as an Executive Assistant.
• Experience in the real estate industry is am asset.
• Possession of a valid driver’s license and access to a vehicle.
• Strong organizational and time-management skills.
• Exceptional written and verbal communication skills.
• Discretion and ability to handle sensitive information.
• Proactive problem-solving ability and attention to detail.
• Ability to thrive in a fast-paced and dynamic work environment.

• Job ID / No. du Poste: 34010
• Open Positions / Postes Ouverts: 1