Executive Assistant

Responsibilies:

• Directly assisting the VP of construction
• Taking care of POs, invoices and estimates
• Setting up and preparing meetings, taking meeting minutes and coordinating travel arrangements if necessary
• The preparation and distribution of the Agenda, Minutes and Actionable Items for the bi-weekly production meetings and following up to ensure actionable items are completed on time
• The upkeep of the Project Status’ in the various software’s and providing bi-weekly reports and follow ups on actionable items
• The Project Openings, Transfers, locking and Archiving in the various software’s
• Troubleshoot software issues that the team may encounter.
• Assist the team with miscellaneous tasks during rush periods
• Assist the VP with the delegation of team assignments
• Organize and prepare the weekly schedule for the VP

Qualifications:

• 3-5 Years of relative experience
• Strong time management and organizational skills with the ability to successfully manage multiple tasks at once
• Multi-tasking skills and ability to be flexible when priorities shift
• Strong computer skills in Microsoft Office applications as well as other specific project management software (Procore, etc.)
• Communication skills – Both written and verbal

• Job ID / No. du Poste: 27202
• Open Positions / Postes Ouverts: 1