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The Executive Assistant provides administrative and program support to the Executive Vice President, Real Estate.

KEY FUNCTIONS

  • Coordinates, schedules and organizes meetings and conferences with CLC employees, senior officials of the corporation, all levels of government, clients, consultants and other third parties.
  • Sets up meetings as required.
  • Screens requests and identifies issues to determine for priority; screens visitors, phone calls, and reads and ranks EVP, Real Estate incoming mail, especially and including electronic mail.
  • Provides initial responses to routine public inquiries and refers such inquiries to appropriate CLC staff for further response or action.
  • Updates administration procedures and processes to better meet the operating requirements of the EVP, Real Estate.
  • Provides administrative and secretarial support (e.g., logistics, hospitality) at internal and external meetings with stakeholders, consultants, government, and the public and arranges conference calls.
  • Maintains the EVP, Real Estate calendar and contact lists and adjusts the EVP, Real Estate schedule based on shifting priorities and potential problems identified.
  • Briefs the EVP, Real Estate before appointments or meetings with appropriate background information from computer information systems and/or files.
  • Prepares and sends correspondence and supports the preparation and circulation of memoranda, minutes, reports, agendas and presentations.
  • Ensures consistency and compliant formatting for Board reports and Power points.
  • Makes travel and accommodation arrangements for the EVP Real Estate office and prepares employee reimbursement and personal expense claims (OCS).

QUALIFICATIONS AND EXPERIENCE

  • Minimum high school diploma required, with a preference for post-secondary education.
  • Minimum of one to three years of experience in executive office administration required.
  • Experience in client relations, customer service, and basic public relations required.
  • Financial training and/or education, an asset.
  • Proficiency with the use of standard office software, including Microsoft Word, Excel, Powerpoint and Outlook.

Contract Info / Information sur le contrat
  • Job ID / No. du Poste: 28848
  • Open Positions / Postes Ouverts: 1
Aperçu du travail

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